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PINE LIBRARY
POLICIES AND PROCEDURES
Select a topic from the following list, then click on the link for details:
Note: Links taking you to another page will open
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Young children may not be
left unattended anywhere in the library, including in
the children’s area. A parent/legal guardian or other
responsible adult must accompany all children under the
age of 7 and any child who does not know their first and
last names, their phone number and the first and last
name of the person who brought them to the library.
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The library
staff cannot assume responsibility for the
safety and well-being of any child in the
absence of the parent/legal guardian or
caregiver.
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The library will
provide supervision of children during library
sponsored events. Small children unable to be left
alone will require parent/legal guardian or
caregiver to stay with them.
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Library staff is not
legally responsible for the safety and well-being of
children left at the library at closing time.
However, if a staff member calls a parent/legal
guardian, caregiver or the sheriff’s office on
behalf of that child, library staff assumes
responsibility for remaining with that child until
the parent/legal guardian, caregiver or the
sheriff’s deputy arrives.
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Library staff may not
drive children to any location, even by request of
the parent/legal guardian.
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Library staff may
contact the sheriff’s office when the parent/legal
guardian or caregiver for an unattended child cannot
be located or if young children are left unattended.
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Board approved: August
16, 2007 |
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OBTAINING A LIBRARY CARD:
Joining the
Isabelle Hunt Memorial Public Library is free
and open to residents of Gila County. Adults
need to show a valid Arizona driver’s license or
Arizona picture identification card, showing
current address. A current voter registration
card, utility bill, lease or property tax
statement may be used to verify physical address
in Gila County. Check out limit of two (2)
items applies until verification of mailing and
physical address.
Resident:
1. Lives in Gila County
2. Lives outside of Gila
County, but pays property taxes in Gila County
Non-Resident:
An out-of-county resident
may apply for an Isabelle Hunt Memorial Library card
when a valid driver’s license or state identification
card with current address is provided. A refundable
cash deposit of $35.00 is required at time of
registration. When the library card is surrendered to
the library and there are no fines or fees, the deposit
will be returned within a year of the expiration date,
otherwise monies will be forfeited. Refunding of
deposit will be by library check. This card is to be
used only at the Isabelle Hunt Memorial Public Library
with a check out limit of six (6) items.
Minor:
At least one (1) parent or
legal guardian must obtain a Gila County Library card
prior to their minor child receiving a library card.
Parent or legal guardian must accompany their minor
child and sign the registration form. Parent or legal
guardian assumes all financial responsibility of their
child’s card as if it were their own card. The
responsibility for materials read or viewed by children
under the age of 18 is the sole responsibility of their
parent or legal guardian.
LIBRARY CARD INFORMATION:
Library card loaned
to other individuals are the responsibility of
the registered patron. Individuals using
another patron’s card must present card for
check out.
All new library cards will
be mailed to the current mailing address listed on
registration. Until mailing address is verified, there
is a check out limit of two (2) items.
For security purposes, all
personal information from the registration form will be
shredded once patron has been added to the library
database. Only patron’s signature will remain on file
in the library.
Lost or stolen cards need
to be reported immediately to the library staff.
BACK TO TOP
HOURS OF OPERATION:
Please refer to Library
Hours as shown on the HOME PAGE of this website
BACK TO TOP
CIRCULATION:
Library materials may be
checked out for a three (3) week period. New books and
DVDs cannot be renewed. All other material may be
renewed in person, by phone or online, unless a reserve
has been placed on the material. Reference material may
not be checked out.
BACK TO TOP
OVERDUES/FINES:
DVDs will be assessed a
fine of $1.00 per day, with a maximum of $10.00 per
item. No fines are assessed on other type of materials.
An item three (3) weeks
overdue is considered lost. The cost of the item,
accrued fines and a processing fee of $2.00 will be
added to the patron’s account when this occurs. A
written notice will be mailed at this time, listing all
fines and fees due. If the item is returned, only the
processing fee and accrued fines will be charged. If
the item is not returned, library privileges will be
revoked until all fines, cost of item replacement and
charges are paid.
It is a criminal offense to
willfully keep library materials after written notice
has been issued. The Gila County Sheriff’s office
may be notified after items are considered lost.
Receiving E-mail
Notification: Patrons will receive e-mail
notification for almost overdue items, overdue items,
hold arrival notification and library bills. Because
notices are no longer sent via traditional mail
services, except for items considered lost, patrons
should verify that their correct e-mail address is
listed in their library record. Library staff will
assist in updating e-mail addresses at the circulation
desk or your can use the on-line library system.
Should a patron not have
an e-mail address: It is understood you will
not be notified by mail when an item becomes overdue.
BACK TO TOP
SUSPENSION OF BORROWING
PRIVILEGES:
Patrons may not check out
other books or materials until all overdues are returned
and fines or money owing (such as charges for lost
books) are paid in full. Patrons may not use another
family member’s card to check out books when their own
card has charges against it. Patrons may lose library
privileges if library property is damaged or lost.
Parent’s privileges will be suspended if a dependent
child has outstanding fines or overdue books.
Privileges will be reinstated once replacement or
reimbursement is made. Patrons who are chronically late
returning library materials will be limited to one (1)
item until such time as the library manager or assistant
manager reinstates full borrowing privileges.
BACK TO TOP
LOST/DAMAGED and CLAIMS
RETURNED:
1.)
Lost/Damaged Materials
Patrons will be charged
replacement cost, if known, or estimated replacement
cost, if unknown, for lost item. If item is found prior
to reordering, then refund will be given.
A refund check will be
mailed to the library card holder (no cash refunds).
Material not repairable
and/or not in usable condition are charged as damaged.
Patron will be charged for replacement cost.
LIBRARY BORROWER’S POLICY
2.)
Claims Returned
If a borrower reports that
she/he has already returned an item after receiving the
first overdue notice several steps will be taken:
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The library staff and
borrower will search the shelves for the item.
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The borrower will be
asked to carefully check that the item is not in
her/his possession.
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If the item is not
found the library staff may list the book as “claims
returned” and the borrower will not be charged for
the book.
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The “claims returned”
option may be used twice by a borrower in a fiscal
year (Jul 1/Jun 30).
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Board approved:
December 6, 2007
Updated: June
23, 2009, October 21, 2009, April 20,
2010 |
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NEED A NICE ROOM TO HOLD YOUR NEXT MEETING?
Our Meeting Room is now available and very reasonable!
Half-day and Full-day rates ● Room Capacity: 100
CLICK HERE and Print Out an Application Form and Use
Policy
[Fill in form
and mail-in or drop-off at the Library]
PURPOSE:
The primary purpose of the library meeting room
is to provide a facility for use by the library for library related
activities, and secondary, by the general public of the Pine/Strawberry area
for educational, cultural, social or civic groups.
RULES:
1.
Deposit. A $50.00
cleaning deposit is required. It must be made at least one week before the
meeting date. If the room is available and a reservation is made less then
a week prior to the meeting date, the deposit must be made when the room is
reserved. Failure to leave the room clean after an event will result in
forfeiture of both the $50.00 deposit and the right to rent the facility at
any future time.
2. Liability
Insurance. The Isabelle Hunt Memorial Library has liability insurance
to cover functions sponsored by the library. All other users must furnish
the Isabelle Hunt Memorial Library with proof that they have a minimum of $1
million of liability insurance. Proof of insurance naming the Isabelle Hunt
Memorial Public Library as an additional insured party must be given to the
library prior to use of the meeting room.
The library does not assume liability for
injury or damage to personal property, which occurs as a result of the
actions of the group, organization or participants in meetings scheduled in
the meeting room.
3.
Availability. Library programs or functions take priority over any
group requesting the use of the room. The Library Manager will authorize
the use of the meeting room.
4. Fee.
A fee of $20.00 for a half day or $30.00 for a full day use will be charged
for any organization or group not sponsored by the Isabelle Hunt Memorial
Library. Payment of fee must be made prior to use.
If an organization signs a 12-month agreement,
a fee of $20.00 per meeting will be charged.
5.
Reservations. Users wishing to use the meeting room must complete a
Meeting Room Application form. Reservations must be made by an adult member
of the group. Youth groups may use the room if a responsible adult is
present at all times. The person filling out the application shall be the
contact person, unless specified otherwise. Requests should be made as far
in advance as possible. The library should be notified if a meeting is
cancelled.
The library reserves the right to move your
scheduled date/time in the event of a library emergency or a special event.
6. Seating
Capacity. Attendance must not exceed the posted capacity of 100.
7.
Restrooms. There are no onsite restrooms in building. Access to
restrooms in Cultural Hall building will be provided
8. Keys.
The key to the meeting room will be available from the library manager
during regular business hours of the Isabelle Hunt Memorial Library. It is
the group or organization’s responsibility to return the key immediately
after the meeting. Should the library be closed, it is permissible to place
the key in an envelope and drop it in the book drop. There will be a charge
of $50.00 should the key be lost.
9.
Refreshments. Refreshments may be served. Any group or
organization will need to furnish their own equipment, food and supplies.
Clean up and trash removal is required after the meeting
10. Setup and
Cleanup. Library personnel are unavailable to set up, operate any
equipment or clean the meeting room. The user is responsible for leaving
the room in the original condition it was found. Heat/cooler and lights
should be turned off and all doors locked.
The library will provide the use of a vacuum
and disinfectant to clean up the room prior to leaving.
11.
Publicity. The use of the meeting room by any non-library
organization shall not be publicized in such a way as to imply library
sponsorship, unless the library is co-sponsoring the event.
12.
Responsibility. The use of the meeting room is a privilege and not a
right and is subject to the library’s sole and exclusive discretion. If a
group fails to abide by the Isabelle Hunt Memorial Public Library Meeting
Room Use Policy future use may be refused. The library reserves the right
to deny the use of the meeting room to any group or organization.
13. Utility
Charge – During colder months the gas will be turned on to heat the
building. Each organization agrees to pay for gas used. The gas meter will
be read prior to and at the conclusion of using the room. Each organization
will be charged for the amount used at the rate the library is charged. A
bill will be mailed to the organization shortly after the use of the room.
If your organization is a regular user, a bill will be mailed out monthly.
RESTRICTIONS:
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No organization other than the Friends of
Pine Library may use the name, address, or telephone number of the
Isabelle Hunt Memorial Library as its address.
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Groups and organizations must comply with
the Americans with Disabilities Act.
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NO ALCOHOLIC BEVERAGES are allowed in the
building or on CERCA property.
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NO SMOKING is allowed in any building on
the CERCA property.
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Board approved:
September 20, 2005 ~ Revised: May 15, 2008 |
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A.
Objectives
The purpose of the Isabelle
Hunt Memorial Public Library is to provide
all individuals in the community with
carefully selected books and other materials
to aid the individual in the pursuit of
education, information, research, pleasure
and the creative use of leisure time.
Because of the volume of
publishing, as well as the limitations of
budget and space, the library must have a
selection policy with which to meet
community interest and needs.
The materials
selection/collections development policy is
used by the library staff in the selection
of materials and also serves to acquaint the
general public with the principles of
selection.
Responsibility for the
reading and viewing of materials by children
rests with their parents or legal
guardians. Selection of library materials
will not be inhibited by the possibility
that materials may come into the possession
of children.
The Library Bill of Rights
and The Freedom to Read Statement have been
endorsed by the Isabelle Hunt Memorial
Public Library Board of Trustees and are
integral parts of the policy.
Because these are changing
times, this policy will be reviewed and/or
revised as the need arises.
B.
Responsibility for
Selection
The ultimate responsibility
for selection of library materials rests
with the library manager who operates within
the framework of the policies determined by
the Isabelle Hunt Memorial Public Library
Board of Trustees. This responsibility may
be shared with other members of the library
staff. However, because the manager must be
available to answer to the library board and
the general public for actual selection
made, the manager has the authority to
reject or select any item contrary to the
recommendations of the staff.
C.
Criteria for Selection
The evaluation of material
selection is based on the knowledge and
experience of those selecting materials,
their knowledge of the community, the
existing collection and the library budget.
Material is judged on the basis of the work
as a whole, not by a part taken out of
context. A work will not be excluded from
the library’s collection because it presents
an aspect of life honestly or because of
frankness and expression.
Each acquisition, whether
purchased or donated, is considered in the
light of the prioritization set by the
overall program of service of the library.
It is neither practical nor possible to
select for all possible patron needs.
1. The main points considered
in the selection of materials are:
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existing
library holdings
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suitability
of material to the community
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individual
merit of each item
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budget
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popular
appeal/demand
2. Reviews are the major
source of information about new materials.
3.
The lack of a
review or an unfavorable review shall not be
the sole reason for rejecting a title which
is in demand. Consideration is, therefore,
given to requests of library patrons and
books discussed on public media.
D.
Inter-Library Loan
Because of limited budget and
space, the library cannot provide all
materials that are requested. Therefore,
interlibrary loan is used to obtain from
other libraries those materials that are
beyond the scope of this library’s
collection. Each patron may request no more
than three (3) items at a time. Each item
may be checked out for three (3) weeks with
no renewals, unless a specific due date has
been specified by the loaning library.
E.
Gifts and
Donations
The library accepts gifts of
books and other materials with the
understanding that they will be added to the
collection only if needed. If they are not
needed because of duplication, condition or
dated information, the manager can dispose
of them as he/she sees fit. The same
criteria of selection which are applied to
purchase materials are applied to gifts.
Memorial gifts of books or money are also
accepted with suitable bookplates placed in
the book. Book selection will be made by
the manager should no specific book be
requested at time of gift. We encourage and
appreciate gifts and donations.
Undesignated gifts of money, real property
or stock will be accepted, with the
understanding that disposition of these
gifts will be determined by the Library
Board of Trustees in conjunction with the
donor.
F.
Weeding
An up-to-date, attractive and
useful collection is maintained through a
continual discarding and replacing process.
Replacement of worn volumes is dependent
upon current demand, usefulness, more recent
acquisitions and availability of newer
editions. Weeding is the responsibility of
the library manager.
G.
Challenged
Materials
Although materials are
carefully selected, there can arise
differences of opinion regarding suitable
materials. Patrons requesting that material
be withdrawn from or restricted with the
collection may complete a “Request for
Reconsideration of Materials” form which is
available in the library. The inquiry will
be placed on the agenda of the next regular
meeting of the Isabelle Hunt Memorial Public
Library Board of Trustees.
The Library recognizes that
many library materials are controversial and
that any given item may offend some
patrons. Selection will not be made on the
basis of any anticipated approval or
disapproval, but solely on the merits of the
work in relation to the building of the
collections and to servicing interests of
the patron.
Library materials will not be
marked or identified to show approval or
disapproval of their contents. No library
material will be sequestered except to
protect it from injury or theft.
Appendices:
1. The
Library Bill Rights
2.
Interpretation of the Library Bill of
Rights: Free Access to Libraries for Minors
and the
Universal Right to Free Expression
3.
Freedom to Read Statement
4.
Reconsideration of Material Procedures
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Board approved:
January 17,
2008 |
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CLICK HERE to print out a
Complaint Form & a copy of this policy
[Fill in form
and mail-in or drop-off at the Library]
The Board of
Trustees of the Isabelle Hunt Memorial Public
Library is committed to a policy of
nondiscrimination in relation to race, color,
religion, sex, age, national origin and
disability. This policy will prevail in all
matters concerning staff members, the public and
individuals with whom the library does business.
COMPLIANCE OFFICER:
The Library Manager
shall be the compliance officer. Any person who
feels unlawfully discriminated against or to
have been the victim of unlawful discrimination
by an agent or employee of the library or who
knows of such discrimination against another
person should file a complaint with the Library
Manager. If the Library Manager is the one
alleged to have unlawfully discriminated, the
complaint shall be filed with the President of
the Board of Trustees.
COMPLIANCE PROCEDURE:
The library is
committed to investigating each complaint and to
taking appropriate action on all confirmed
violations of policy. The Library Manager shall
investigate and document complaints filed
pursuant to this policy as soon as reasonable.
In investigating the complaint, the Library
Manager will maintain confidentiality to the
extent reasonably possible. The Library Manager
shall also investigate incidents of policy
violation that are raised by the Board of
Trustees, even though no complaint has been
made.
If after the
initial investigation the Library Manager has
reason to believe that a violation of policy has
occurred, the Library Manager shall bring the
matter before the Board of Trustees.
If the Library
Manager’s investigation reveals no reasonable
cause to believe policy has been violated, the
Library Manager shall so inform the complaining
party in writing. A copy will also be
forwarded to the Board of Trustees.
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Board approved:
October 18, 2007 |
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It is the policy of the
Board of Trustees of the Isabelle Hunt Memorial
Public Library that all necessary steps are taken to
assure patron/user and staff that they will find the
library peaceful, comfortable, and a safe place in
which to read, study, browse or work. To implement
this policy, the following Patron/User Behavior
Policy is adopted and shall remain in force until
modified by the Library Board of Trustees.
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Respect for the
rights of other library patrons/users shall
prevail at all times.
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All library
materials must be properly charged out.
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Disruptive behavior
is prohibited, including, but not limited to the
following:
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Physical action or
the threat of physical action that could cause
injury to patrons/users or staff or damage to
library property.
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Verbal abuse toward
patrons/users and/or staff.
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Extended or loud
speaking or noise that is disruptive to
patrons/users and/or staff.
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Lewd, suggestive
words, actions or obscene language to
patrons/users and/or staff.
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Voyeurism and/or
exhibitionism.
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A repeated pattern
of behavior in the building that is disturbing
or threatening to patrons/users and/or staff.
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A pattern of
napping or sleeping.
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Actions suggesting
the influence of alcoholic, hallucinogenic or
other controlled substances.
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Running and/or
roughhousing in the library building.
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Blocking the
entrance/exit that obstructs patrons/users from
entering or exiting the building.
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Tables, chairs and
other furniture are not to be moved unless
library staff has approved.
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Weapons of any kind
are prohibited on library property.
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Smoking on library
property is prohibited.
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Cell phones are to
be in silent mode prior to entering the
library. Patrons/users will conduct their
personal calls outside of the library.
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Use of the public
restroom for such purposes as shaving, bathing,
washing/drying clothes, etc., is not allowed.
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Pets may not be
brought into the building except for registered
service animals and/or for special events.
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Patron/user must
wear clothing and shoes in the library.
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Any offenses
which constitute a misdemeanor or felony under
the criminal laws of the Gila County and State
of Arizona are prohibited.
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A person whose
personal hygiene is a source of disturbance to
other patrons/users or staff will be asked to
leave the library building until the source of
the disturbance is removed.
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The library is not
responsible for book bags, briefcases,
backpacks, purses, coats, or other personal
belongings left unattended.
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It is the
responsibility of the patron/user to leave the
library as they found it.
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Behavior or
activity by non-library staff which implies that
the library facility is a person’s home,
business or employment or that their activity is
sponsored or endorsed by the library is not
allowed.
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Solicitation is
prohibited.
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Taking of still
photography or videotaping is prohibited unless
prior authorization has been given by the
Library Manager.
Should this policy not
be followed, sanctions may take the form of a
warning, request to leave the library, a call to the
sheriff’s office or other legal action as, in each
instance, seems most appropriate.
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Board approved:
August 16, 2007 |
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In accordance with
the mission of the Isabelle Hunt Memorial Public
Library, free public access to the Internet is
provided for learning, research, information and
checking electronic mail. The Library has no
control over information accessed through the
Internet, some of which may be inaccurate,
incomplete, dated or offensive to some
individuals. Users are responsible for
critically evaluating the information they
access. Library users access the Internet at
their own risk.
The Library provides Public Computers/Internet
access equally to all library users. All computers at the library are
filtered. Adult users may request to have a particular site unblocked by
asking the library staff for assistance. The Library does not provide
electronic mail accounts
Only parents/legal guardians, not the Library
or its staff, may restrict their children and only their own children from
access to the Internet or other library materials. A parent/legal guardian
must accompany children under 12 when using the Internet. Young adult’s (12
thru 18) must have an Internet permission card on file signed by their
parent/legal guardian. The parent/legal guardian assumes all
responsibilities for their young adult’s Internet activities. Unaccompanied
young adults are to use computers 1, 2 or 3. They may not share their
privileges with another young adult. Young adults caught at inappropriate
sites will be removed from the computer and their parent/legal guardian will
be notified. It is the responsibility of parents/legal guardians to
determine what is appropriate for their own children and to make sure their
children understand this policy and its restrictions. Sites blocked by
filtering, may be unblocked when parent/legal guardian is present and
remains with the young adult while restricted site is being used.
Access to obscene, pornographic, or sexually
explicit materials to post, view, read or print is strictly forbidden. All
users who access these types of materials will be asked to leave the
library, and will be permanently barred from ever using the Internet in the
library again. The Library’s staff is fully aware of and concerned for a
safe educational Internet experience for children despite the unregulated
nature of the Internet. As a public institution open to use by
minors, the library restricts access to certain materials as described in
the Arizona Harmful to Minors Act, (ARS 13-3501, 13-3506-1, 13-3507)
Violation of this law is a Class 6 felony.
INTERNET and PUBLIC USE USERS MAY NOT:
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Use the network
to make unauthorized entry into other
computational, informational or
communication services or resources.
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Distribute
unsolicited advertising.
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Represent
themselves as another person, real or
imagined.
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Transmit or
display threatening, obscene, harassing,
libelous or slanderous materials.
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Invade the
privacy of others.
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Use the
Internet or Public Use computers for any
illegal activity, including violation of
copyright or other rights of third parties.
Library users are responsible for any
consequences of copyright infringement.
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Destroy or
damage equipment, software, or data
belonging to the Library or other users.
(ARS 13-2316)
It is unacceptable to misuse library
computers. User behavior which causes disruption will result in being asked
to leave the library. Privileges on the public computers may be revoked,
suspended, or, in the case of criminal offense, the sheriff being
contacted. Any person who has been denied Internet privileges at another
Gila County library for violation of its Internet Use Policy will be denied
the privilege at Isabelle Hunt Memorial Public Library as well.
The Library is committed to reducing the risk
of contamination by computer viruses. The public computer equipment and
software must be used as installed. You may not add, delete, or change
anything on library computers. Downloading to our computer hard drives is
prohibited. If users wish to upload materials to an external device, they
are doing so at their own risk. The Library is not responsible for damage
to any user’s external device, or any loss of data, damage or liability that
may occur from users uploads on the Library’s computers.
Users need to be aware that any information you
enter onto the Internet may be read by other people. Complete privacy
cannot be guaranteed. Users are cautioned that the Library computers, on
which the public can access the Internet, are located in a public area which
must be shared by other library users of all ages, backgrounds and
sensibilities. Individuals are asked to consider this and to respect others
when accessing potentially offensive information and images. Sending credit
card numbers, account numbers, your name, address or other information may
not be safe. The Library is not responsible for loss of privacy, damages or
loss of information caused by use of Internet services. The Library will
not release information on the use of specific Internet resources by users
of the public except as required by law or necessary for the proper
operation of the Library.
Through signature, all users must agree to the
Public Computer/Internet Acceptable Use Policy prior to using a
computer. Use of a public computer will be on a first come, first serve
basis. A limit of 60 minutes will be imposed on the public computers, unless
there is no one waiting. Users must agree to make the computer available
within 5 minutes of being informed by Library staff that there is a person
waiting. All users must SIGN IN legible at the front desk. Anyone failing
to complete all information on the sign in sheet will forfeit their time on
the computer. Once you have signed in, you are responsible for any sites
accessed and any infractions that take place during your sign in period. Do
not share your time with someone else or fail to sign out, as you will be
held responsible.
All computers will be shut down 15 minutes
prior to closing. If your work is not completed, you will need to come back
the next day the library is open.
Users are responsible for printing costs of 10¢
per page, or as posted, for anything and everything (including mistakes)
printed.
At times, patrons may not be able to go to
places on the Internet due to unforeseen circumstances.
WIRELESS ACCESS:
Any person connecting to wireless Internet
access within Isabelle Hunt Memorial Public Library must abide by the
following guidelines:
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Wireless connections are not secure.
Cautious and informed wireless users should not transmit personal
information (credit card numbers, passwords and any other sensitive
information) while using any wireless “hot spot.” Please take
appropriate precautions when using this service.
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All wireless users should have up-to-date
virus protection on their laptops or other wireless devices. The
library is not responsible for any information that is compromised, or
for any damage caused to hardware or software due to security issues.
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Electrical outlets are available at the
wireless station next to the DVD shelves. Wireless users who do not
wish to sit at the wireless station must use their battery backup system
on their laptop computer. Use of the library’s electrical outlets is
prohibited except at the wireless station.
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Wireless users requiring sound must use
headphones so as to not disturb others.
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Library printers are not available via the
wireless connection.
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Staff will not troubleshoot problems
related to your wireless device or assist in making changes to your
device’s network settings and/or hardware configuration. The Library
does not guarantee that your device will work with the wireless access.
Use of the wireless network is entirely at the
risk of the user. The library disclaims any and all liability for loss of
confidential information or damages resulting from that loss, or any and all
damages resulting from use of the wireless network.
It is the responsibility of all persons
using the public Internet computers or wireless Internet access to be
familiar with this policy. It is further the responsibility of all library
staff to adhere to the policy as stated above.
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The
Internet policy may be revised from time
to time & will be strictly enforced.
Policy
adopted: August 16, 2007
Updated: April
20, 2010 |
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COMMUNITY BULLETIN
BOARD
The Isabelle Hunt
Memorial Library provides space on its public
bulletin board for announcements and notices of
local community events. This service is in keeping
with the library’s overall commitment in providing
access to a wide range of information sources.
The public side of the
bulletin board will be reserved for non-profit and
government notices pertaining to our community. The
community side will be used for all other types of
notices, posters and business cards.
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All notices,
posters and business cards must be approved and
placed on the bulletin board by library staff.
Library staff will date each item when
received. Items will be removed from the
bulletin board by the staff when items become
dated. Business cards will be kept for ninety
(90) days. They will be disposed of as deemed
appropriate. When items are removed they will
not be returned to the organization or
individual.
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Staff will
determine the placement of materials on the
bulletin board. Items will be posted on an
equal basis, subject to available space,
regardless of the beliefs or affiliations of the
organizations or individuals represented. No
items will be excluded due to viewpoint.
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Due to limited
space, all items may not be displayed. If any
items cannot be displayed because of space, the
items received first will be displayed. The size
limited for posted items is 8 ½” by 11”.
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Notices offering
sale of personal property or services (e.g.,
garage sales, pets, baby-sitting, cleaning
services, gardening services, etc.) will be
placed on the community side of the bulletin
board. Notice will be removed when item becomes
dated or in ninety (90 days) whichever comes
first.
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Religious and
political materials are permissible for special
events within our community.
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The bulletin board
is not available for family use or for social
ads.
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Any items placed on
the bulletin board may be removed without
notification at the discretion of the Library
Manager. Items placed on the bulletin board
without permission will be discarded.
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No fliers, posters,
brochures, or publications from outside agencies
will be distributed on the circulation counter.
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Posting of a notice
or event does not imply endorsement by the
library staff or the Board of Trustees. Also,
the library does not assume any responsibility
or liability for items accepted for display on
the bulletin board. The organization or
individual assumes responsibility for any damage
incurred.
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Board
Approved: August 16, 2007 |
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CLICK HERE to print out a
Complaint Form & a copy of this policy
[Fill in form
and mail-in or drop-off at the Library]
All individuals
associated with this library, including, but not
necessarily limited to, the Board of Trustees,
the staff, and the volunteers are expected to
conduct themselves at all times so as to provide
an atmosphere free from sexual harassment.
Sexual harassment includes unwelcome sexual
advances, requests for sexual favors and other
verbal or physical conduct of a sexual nature
where:
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Submission to
such conduct is either explicitly or
implicitly made a term or condition of an
individual’s employment; or
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Submission to
or rejection of such conduct is used as a
basis for employment decisions affecting
such individual; or
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Such conduct
has the purpose or effect of substantially
interfering with an individual’s work
performance, or creating an intimidating,
hostile, or offensive employment
environment.
Sexual harassment may include, but is not
limited to:
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Suggestive or
obscene letters, notes, invitations,
derogatory comments, slurs, jokes, epithets,
assault, touching, impeding or blocking
movement, leering, gestures, or display of
sexually suggestive objects, pictures, or
cartoons.
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Continuing to
express sexual interest after being informed
that the interest is unwelcome. (Reciprocal
attraction between peers is not considered
sexual harassment.)
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Implying or
withholding support for an appointment,
promotion, or change of assignment;
suggesting that a poor performance report
will be prepared; suggesting that probation
will be failed.
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Offering or
granting favors or employment benefits, such
as promotions, favorable performance
evaluations, favorable duties or shifts,
etc, in exchange for sexual favors.
Sexual Harassment Policy
Anyone who is
subject to sexual harassment, or who knows of
the occurrence of such conduct, should inform
the Library Manager.
A substantiated
charge against a staff member in the library
shall subject such staff member to disciplinary
action.
A substantiated
charge against a volunteer in the library shall
subject that volunteer from continuing to
volunteer at the library.
All matters
involving sexual harassment complaints will
remain confidential to the extent possible.
COMPLIANCE OFFICER:
The Library Manager
shall be the compliance officer. Any person who
feels unlawfully discriminated against or who
has been the victim of unlawful discrimination
by an agent or employee of the library or who
know of such discrimination against another
person should file a complaint with the Library
Manager. If the Library Manager is the one
alleged to have unlawfully discriminated, the
complaint shall be filed with the President of
the Board of Trustees.
COMPLIANCE PROCEDURE:
The library is
committed to investigating each complaint and to
taking appropriate action on all confirmed
violations of policy. The Library Manager shall
investigate and document complaints filed
pursuant to this policy as soon as reasonable.
In investigating the complaint, the Library
Manager will maintain confidentiality to the
extent reasonably possible. The Library Manager
shall also investigate incidents of policy
violation that are raised by the Board of
Trustees, even though no complaint has been
made.
If after the
initial investigation the Library Manager has
reason to believe that a violation of policy has
occurred, the Library Manager shall bring the
matter before the Board of Trustees.
If the Library
Manager’s investigation reveals no reasonable
cause to believe policy has been violated, the
Library Manager shall so inform the complaining
party in writing. A copy will also be forwarded
to the Board of Trustees.
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Board
Approved: October 18, 2007 |
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1. A new employee shall be given a copy of
his or her job description no later than the first day of employment. The
Library Manager or shall go over the job description with the employee on
the first day and answer any questions. At any time, a new or existing
employee may ask to meet with the Library Manager to discuss the job
description or personnel problems. The Library Manager shall meet with the
employee within 48 hours. If the Library Manager is unavailable the
President of the Board will meet with the employee or appoint another Board
Member.
2. The Library Manager shall evaluate
performance of a new employee at the end of the first 90 days of
employment. The second evaluation shall be given at the end of 180 days.
Thereafter, an annual evaluation shall be given on the employee’s
anniversary date in the position. However, the Library Manager may give an
employee a performance evaluation at any time when he/she determines that
work performance is less than satisfactory. All performance evaluations
will be reviewed by the Board of Trustees at their next regular meeting.
3. All employees have the right to work in
an environment free of all forms of harassment and discrimination. The
library will not tolerate, condone, or allow harassment by any employee,
library patrons or other non-employees who conduct business with the
library. The library considers harassment and discrimination of any form to
be serious employee misconduct. Employees are to refer to the
Nondiscrimination/Equal Opportunity and Sexual Harassment Policies which
have been adopted by the Library Board of Trustees.
4. Library hours are determined by the
Library Board.
5. The employee will work hours as
established by the Library Manager.
6. Any employee working more than four (4)
hours in a day is expected to take a 30 minute lunch break. If he or she
chooses not to leave the building during the lunch hour, every effort will
be made to not interrupt their lunch period.
7. Break periods shall be limited to a 15
minute break in the morning before lunch and a 15 minute break in the
afternoon after lunch. The employee shall schedule the breaks so as to
minimize disruption of patron services. The employee may leave the building
during breaks.
8. Paid holidays will be: New Years Day,
Memorial Day, 4th of July, Labor Day, Thanksgiving Day, day after
Thanksgiving, Christmas Eve, Christmas Day, President’s Day and employee’s
birthday. Full time employees will be paid for eight (8) hours and part time
employees working 20 hours or more a week will be paid four (4) of holiday
time. If any of these days occur on a Sunday or Monday, the Board shall
determine whether the library will be closed the day before or the day
after.
9. Bereavement time off will be provided
with pay with a maximum of (5) days off for making arrangements, settling
family affairs, bereavement and/or attending the funeral or memorial service
of a member of the immediate family. The allotted days off with pay do not
have to be consecutive, however, the allotted time off should be used within
a year of the death of the family member.
10. The library may be closed for snow
emergencies or other weather emergencies. The decision whether to close
will be made by the Board President or his/her designated representative.
Employees shall be paid for these approved closure days. Employees not
scheduled to work that day will not be paid.
11. The Library Manager, President and the
Board of Trustees may authorize continuing education for the employee. The
employee will be paid reasonable travel expenses including mileage, meals,
and lodging and his/her regular rate of pay. The Board of Trustees will pay
the registration fees and the employee may be required to submit a
certificate of completion. Travel time to and from the continuing education
and attendance at the continuing education will be considered as time
worked.
12. Pay periods shall consist of two weeks.
Employees will receive their paycheck into their personal account by direct
deposit unless they work fewer than 10 hours in a pay period. A hand written
pay check will be given out should this occur. All employees shall complete
a Board approved timesheet. The timesheet will show hours worked in a day.
Full time employees will earn personal leave using the schedule in #12. If
the employee earns personal leave, the timesheet will show hours earned and
used.
13. Full time employee will earn personal
leave at the rate of 7 hours for each 80 hour bi-weekly pay period. The
personal leave rate will increase on the employee’s 2nd year anniversary
date by 2 hours. At the beginning of the 5th year, personal leave rate will
be capped at 10 hours for each 80 hour bi-weekly pay period. If an employee
has less than 80 hours in a pay period, hours earned will be prorated.
Personal leave used is included in hours worked as part of being in pay
status. Personal leave is earned at the end of the pay period and may not
be used in the pay period that it is earned.
Requests to use personal leave exceeding 40
hours for other than sickness should be submitted in writing to the library
manager at least 15 days in advance. The Library Manager shall not
unreasonably withhold approval of the use of personal leave. Should leave
not be approved, a written explanation will be given to employee.
Employees are responsible to manage their
personal leave throughout the year. At the conclusion of the last pay
period in December, no more than 240 hours can be carried over. Any excess
hours will be forfeited.
Overtime will not be authorized for salaried
employees. It is expected that they will work or be in pay status for 80
hours in a bi-weekly pay period. If it is necessary for the employee to
work more than 80 hours in a pay period, the employee will get prior
approval from the Library Manager and compensatory time may be earned on an
hour for hour basis. It is expected that the compensatory time earned will
be used within the two succeeding pay periods. Overtime will be paid when
an hourly employee works more than 8 hours in a day and/or 40 hours in a
week at the rate of 1 ½ times the employee’s hourly rate.
14. In the event of the resignation or
dismissal the employee will be paid for unused personal leave at half his or
her current rate of pay.
Should the employee be the Library Manager, the
Board President will fulfill the duties of the Library Manager regarding any
of the above or appoint another Board Member to fulfill the duties.
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Board
Approved: January 17, 2008
Updated: April 20, 2010 |
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